Do You Have A Permanent Record?

One skill I wish I could acquire from someone else is to be more disciplined about writing things down.  OK - so I do write a lot of ideas and tasks down (thanks to GTD I’ve gotten much better at this).

What I mean is “bigger” things, and writing them down more explicitly and earlier.  I have a friend that is very good at writing ideas down even while they are vague, then refining and clarifying them over time.  I, on the hand, tend to wait until I think the ideas are almost “done” before I write them down.  That means a lot of things get thought about, talked about… but not recorded.

You’re only hurting yourself with this rambunctious behavior…Right?

As a consequence of this tendency to leave things open-ended, it seems a lot of my grand  ideas don’t go anywhere because I never finished developing them, or I just move on and forget about them.  This, I believe is caused by a combination of:

• my introverted thinking style (I’m an INTJ / INTP on Myers-Briggs),
• my love for “fluidity” in the options I pursue, and
• fear of failure (or dislike for being held accountable?), at some level.

Until recently, I didn’t think of this as a big deal.  However, I have been very introspective lately and thinking about a few problem situations where I can see the negative consequences of not writing things down…and it bothers me.  You see, I have seen situations where the lack of a written record of ideas, commitments, and such has led to ambiguity that caused problems later.

Revising Verbal History Is Pretty Easy

In my opinion,the problem lies in the fact that human memory is fallible, and is much weaker than the human ego.  In the situations I’ve observed, this inherent conflict has led to things like:

• people not getting credit for some great ideas, because others didn’t remember where the idea came from;
• people not being held accountable for commitments they’d made because the commitments were never documented;
• people “adjusting” what they committed to, bringing it more in line with where things actually ended up;
• people moving accountability to someone else, when that wasn’t the original intent (sort of a scapegoat maneuver);

and things like that.

In most of these cases, the “revisionist historians” weren’t malicious – they were just trying to turn things to their own advantage and, I believe, in some of the cases they actually believed the altered back-story was true.

Permanent Records Are Harder To Change

What do I take away from this?  Writing plans and “big ideas” down is important – even when they are in their formative stages.  That will help you hang on to your ideas so they don’t drift away, help you keep track of where the good ideas (and bad ones) came from, ensure accountability, and – perhaps most importantly – give you the means to compare what happened to what you thought was going to happen so you can learn from your successes and failures.

So – my question to you:  what’s your advice to someone trying to develop this habit?  How do you overcome a tendency to take life as it happens and move to a more concrete model where plans, goals, and intentions are actually written down? 

Do tell.   And in writing, please!

[Review] Success Mapping

I read a lot of books.  A lot of them are just good information to build my knowledge in a certain topic area.  The best ones are those that inspire me to take action, and Arlene Johnson's "Success Mapping" is one of those books. 

The subtitle of the book is "Achieve What You Want…Right Now!" and, while I think that's a pretty bold promise, I think Johnson's book pays it off.  This book takes a step-by-step approach to guide you through the process of challenging yourself, setting goals, and building out the texture to make those goals feel real to you.  This all culminates in the creation of a detailed execution plan with milestones and check-ins.

What's the big deal about this book?

I know, I know…there are a lot of books that help with setting goals and making plans.  "So what makes this one different?," you might ask.  In my opinion, one thing that sets this book apart are the excellent 'worksheets' throughout the book.  They take the concepts Johnson explains in her book and make them concrete and actionable.

I'm using the worksheets as I go along, and have found them to be very powerful in getting me to show my work around the ideas bouncing around inside my head.

The worksheets alone are worth the price of the book (I'm not kidding - the worksheets are sold in standalone form - check out the prices and you'll see that the book is a bargain).

Not just idealism

The other thing I like about the book is it tackles Obstacles head on.  What I mean is it spends a fair amount of time taking the reader through an examination of various obstacles to success, and helps you create plans to mitigate the risks those obstacles represent.  This basically means you can go into execution mode with your eyes open, and that you've already thought about contingency plans if one of these obstacles appears in front of you.

There is also practical advice on how to garner the resources you'll need (financial, people, skills, etc.) to achieve your successful outcome.

I recommend this book to anyone who's pursuing a goal (or who has lots of ideas but doesn't know where to start.  While the book is definitely biased toward business people I think the concepts presented can apply to any goal you may have in your personal life, as well.

You should also check out the Success Mapping web site, where you'll find book excerpts, additional reference materials, and audio & video clips.  And best of luck creating your personal success map with "Success Mapping!"

"The paper accepts everything"

The title of this post is something I heard from someone in a meeting today, and what it means is something like:  "You can write anything you want - but doing what you wrote is another story."

In a sense this is a double-edged notion - while it can be very liberating to create grand plans, they can also be very intimidating.  When it comes down to execution, what you wrote can be very hard to do.

Accountability is crucial in a team

This quote came out during a discussion in a team meeting, and was triggered when an "idea guy" was creating a wonderful vision filled with fantastic possibilities for our products. 

The "doer guy," whose team had to actually implement all of the ideas in our software is the one who said, "The paper accepts everything.  My team can't accept everything.  Now, let's get real about what we're going to do."  In other words, he wanted to take the possibilities down to a list he could commit to, and be held accountable for.

The interesting thing is that our team hasn't always been this way.  Typically, we would just say "yes" to everything (or at least to too many things), then try to make it fit during the product development cycle.  The consequences of this approach?  Disappointment in one form or another - either we fell short on product functionality or we missed our delivery date.

What changed?  Well, we agreed we'd be more resolute about creating specific commitments, and more diligent about enforcing accountability for those commitments.

We're not perfect at this yet, but the direction is right and the impact has been positive for us.

Even if "The paper accepts everything," that doesn't mean the team has to.

It's more than just the game

In watching my kids and the various sports teams they are involved with, one thing is apparent:  the athletes that put in extra time to develop their skills fare better in the game.

Some of the athletes on the team rely solely on scheduled practices to get them ready for the game.  In other words, they do what is required and not much beyond that.

In contrast, the "high performers" on the team tend to do more than that, such as practicing skills & drills on their own time, doing conditioning and weights to strengthen themselves, etc.  These “extra” activities make those players better athletes in general and you can see that in their performance on the field (and they also tend to experience fewer injuries).

There is something to be learned there about business, too.  Are you a “show up for practices and games” kind of person, or do you work on your skills, conditioning, and other aspects of self-improvement away from work? 

For me (while I’m not always consistent about it), this kind of extra conditioning involves reading, attending webinars / seminars, benchmarking with other people to share skills, and things like that.  It also involves trying out different skills in other environments such as some of the scouting, church, and other teams I’m involved in (it’s much safer to try out a new “influencing others” play in volunteer roles, and it can be fun).

What about you?  How do your sharpen your saw away from work?  If you have any best practices to share I’d love to hear them.

Focus – is yours helping you or hurting you?

Some of you may know that I do some guest writing on the Joyful Jubilant Learning (JJL) community site.  If you don’t follow JJL, just wanted to let you know that my latest post, “Where are you focusing?,” went live a few hours ago.

Today’s post was inspired by a Johnny Cash song (which was a remake of a Nine Inch Nails song), which got me thinking about focus, and whether my current focus is making my life better or worse. 

In essence, the thinking is this:  When things aren’t going your way, it’s easy to get into a negative spiral.  You can’t control things around you, but you can control your focus and the way you frame your world.

Anyway, check it out (there is even a Johnny Cash video, which I highly recommend you watch). While you’re there, check out some of the other great thinking going on at JJL.